Office & Administrative Jobs in Tucson, AZ

Office work in Tucson runs through its hospitals and public agencies, from Tucson Medical Center's midtown campus to state and federal offices on the south side. The metro counts nearly 9,000 general office clerks, by federal wage data. The guides below cover every office and administrative role in Tucson, who is hiring, and what it pays.

Administrative Assistant Jobs in Tucson, AZ Administrative Coordinator Jobs in Tucson, AZ Data Entry Clerk Jobs in Tucson, AZ Executive Assistant Jobs in Tucson, AZ Front Desk Coordinator Jobs in Tucson, AZ Office Clerk Jobs in Tucson, AZ Office Manager Jobs in Tucson, AZ Receptionist Jobs in Tucson, AZ Records Specialist Jobs in Tucson, AZ

Why Office & Administrative Work Is Different in Tucson

Health care writes most of the readable office job postings in Tucson. Tucson Medical Center on Grant Road hires patient access representatives, schedulers, unit clerks and practice managers across its TMCOne clinics, and Carondelet's St. Joseph's and St. Mary's hospitals post unit secretaries, office coordinators and medical secretaries. Behavioral health campuses such as Sierra Tucson and Sonora Behavioral Health hire their own receptionists and business office staff.

Government is the other anchor. State agencies post administrative assistants and records staff from Department of Child Safety offices on South 4th Avenue and the state prison complex on South Wilmot Road, the Tucson VA Medical Center on South Sixth Avenue hires medical support assistants and file clerks, and U.S. Customs and Border Protection hires mission support staff for its Tucson offices. The University of Arizona, the metro's largest employer, along with Pima County and the City of Tucson, rounds out the public sector. Location matters for pay too: inside Tucson city limits the 2026 minimum wage is $15.45 an hour, while Oro Valley, Marana, South Tucson and unincorporated Pima County follow the state's $15.15.

Top Office & Administrative Employers in Tucson

These Tucson employers have posted office and administrative jobs on their own careers sites:

Tucson Medical Center - patient access representatives, schedulers, unit clerks, an executive assistant and practice managers.
Carondelet Health Network - unit secretaries, office coordinators and medical secretaries at St. Joseph's and St. Mary's.
Southern Arizona VA Health Care System - medical support assistants and file clerks at the Tucson VA Medical Center, on the federal GS scale.
State of Arizona - administrative assistants and records staff at Child Safety, Economic Security and Corrections offices in Tucson.
U.S. Customs and Border Protection - mission support assistants and specialists for the Tucson Field Office and the Border Patrol's Tucson Sector.
Sierra Tucson - receptionists at the Acadia Healthcare treatment campus.
World View - an on-site executive assistant for the CEO's office of the Tucson aerospace company.

Office & Administrative Career Paths in Tucson

Front desk and entry roles - Receptionist, Front Desk Coordinator, Data Entry Clerk and Office Clerk. Most need only a high school diploma, and TMC and Carondelet post them on their own sites.
Core administrative support - Administrative Assistant and Administrative Coordinator. These run calendars, records and processes for a department, often after two to five years at the front desk.
Records and information - Records Specialist. Hospital health information offices, police records units and state agencies hire for accuracy and confidentiality.
Senior and leadership - Executive Assistant and Office Manager. These support top executives or run a whole office or medical practice.

How to Start an Office & Administrative Career in Tucson

High school diploma or GED - the baseline on most entry postings, including Sierra Tucson's receptionist and Carondelet's unit secretary jobs.
Pima Community College Basic Business Certificate - about nine months full time at the Downtown, Northwest and West campuses or online, aimed at entry-level office administration.
Pima Community College Business AAS - two years full time, in person or online, for those aiming at coordinator and manager roles.
Pima Community College Health Information Technology AAS - fully online, about two years, for hospital records and health information jobs.
Background checks - required by public employers such as the State of Arizona's corrections department and U.S. Customs and Border Protection, which also requires U.S. citizenship.
Optional credentials - the NHA Certified Medical Administrative Assistant (CMAA) for medical front desks and the IAAP Certified Administrative Professional (CAP) for experienced assistants.

Arizona has no state license for office and administrative jobs. Background checks and citizenship are legal conditions only where a public employer sets them; certificates, degrees and credentials are employer preference.

Office & Administrative Salaries in Tucson

Entry - receptionists, data entry clerks and front desk staff, about $16 to $19 an hour.
Mid - administrative assistants, office clerks, coordinators and records specialists, about $18 to $24 an hour.
Senior - executive assistants and office managers, about $50,000 to $85,000 a year.

These are estimates that vary by employer and experience. Bureau of Labor Statistics figures for Tucson (May 2024) put mean pay at $17.91 an hour for receptionists, $21.86 for administrative assistants, $22.28 for general office clerks and $32.43 for executive assistants. Federal jobs pay on the GS scale, with the Tucson VA posting medical support assistants at $45,239 to $58,811 a year, and public employers add retirement and health benefits. The TMC and Carondelet postings checked show no pay, so ask early in the interview.

Frequently Asked Questions

Which Tucson employers hire the most office staff?

Tucson Medical Center and Carondelet Health Network post the most office jobs that can be read on their own sites, from patient access to practice management. State agencies, the Tucson VA and U.S. Customs and Border Protection are the main public-sector posters, and the University of Arizona, Pima County and the City of Tucson are among the region's largest employers.

Do you need a degree for office jobs in Tucson?

Not for most. Receptionist, clerk and unit secretary postings ask for a high school diploma or GED, while executive assistant and office manager jobs often prefer an associate or bachelor's degree plus several years of experience. Pima Community College's Basic Business Certificate is a shorter local option.

Is there a license for administrative jobs in Arizona?

No. Arizona does not license receptionists, administrative assistants, coordinators or office managers. Public employers may require a background check, and medical front desks sometimes prefer the optional NHA CMAA credential.

How much do office jobs pay in Tucson?

Entry front desk and data entry jobs run about $16 to $19 an hour, administrative assistants and clerks about $18 to $24, and executive assistants and office managers about $50,000 to $85,000 a year. Inside Tucson city limits no job may pay less than $15.45 an hour in 2026. All figures are estimates that vary by employer and experience.

What is the difference between an administrative assistant and an executive assistant?

An administrative assistant supports a team or department with scheduling, correspondence and records. An executive assistant supports one or a few senior leaders, handles confidential matters and complex calendars, and is paid more; BLS puts Tucson's mean at $32.43 an hour, against $21.86 for administrative assistants.

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